Scrum is defined as a “team-based approach to delivering value to the business.” This framework promotes effective collaboration between team members so they are able to tackle large projects and accomplish them together. Whether your business decides to follow a Scrum approach or not, applying some of these key components that Scrum teams implement can certainly help improve your results.
Understand how tasks fit into the bigger picture
Because Scrum allows you to break down complex projects into manageable tasks, it forces you to think about the specific actions needed to reach a goal, and it encourages reviewing and revising those actions with your team. The ultimate goal is always in mind, but the steps necessary to achieve it are the main focus.
Work on Internal Communication Skills
A Scrum team cannot function without communication. It is an essential building block for team trust and collaboration. During the Daily Scrum Meeting, team members must openly share and talk about wins, losses, and any internal issues that may be holding the team back from finishing every task during a Sprint. This type of transparency requires all members to be able to clearly communicate their ideas and concerns in a proper manner. During Sprints, inter-communication skills are necessary so that everyone knows exactly what their duties are. A breakdown in communications could cause tasks to slip between the cracks and slow down progress. In order to keep everyone organized, many Scrum teams adopt project management software into their systems to stay connected.
Build in deliverables
This is another way of saying “hold yourself accountable to deadlines and specifics.” It’s not particularly helpful to say, “I will publish an eBook by August 15th.” That’s a good goal, but what specific tasks do you need to complete, and when do you need to complete them? During each Sprint, your items will read more like, “I will complete a draft of my eBook and review it with my manager by August 1st.” That way, your manager knows when to expect it, and you know when it needs to be done.
Effective project management requires organization, and that requires open communication and tracking. This is really at the heart of Scrum (and effective project management in general). You are laying out a logical roadmap for getting things done. Whether you use Scrum or any other framework, staying on top of tasks is the key to success.
Spend More Time on Retrospective
If you aren’t totally familiar with Scrum daily meeting practices, then you probably have not heard of the Retrospective. It is the time when team members get together after every Sprint session to talk about everything that happened during that time period. Teammates may bring up any challenges they ran into that hindered their progress, or they can suggest ideas to make things run smoother during the next session.
The retrospective is not meant to be a time of complaining or listing off excuses for poor output. Instead, it is a brainstorming session where everyone should offer up ideas for positive actions that could improve future outcomes.
Inspire this time of reflection within your organization by holding meetings where everyone can share any tasks they are struggling with or offering up alternative practices that could help the team succeed. This practice will significantly help struggling teams to find solutions to their problems.